alphabetical filing system advantages and disadvantages

Misfiles occur frequently with alphabetical filing due to different interpretations of order. Some commonly used methods include: alphabetical, straight numeric, terminal digit numeric, or by some category. It includes name, address, phone number, subject and other information along with file number. It is an indirect method of classification of filing. advantages - Alphabetic… Definition Chronological filing means organising documents, receipts and other records using the date on the document or the date the file … Misfiles occur frequently with alphabetical filing due to different interpretations of order. Even if the system is really morphographic, with each character representing a morpheme rather than a full word, you need one character per morpheme. Knowing the advantages and disadvantages of the various systems upfront will allow for an informed decision based on your particular needs. In a true logographic writing system, you need one character per word. In this filing alphabetical index is required. Numerical - Indirect Filing system Subject Filing System: Alphabetical Color-coded. b) The staff should be able to learn and come to be comfortable with the law in a timely manner. Knowing the advantages and disadvantages of the various systems upfront will allow for an informed decision based on your particular needs. Files are organised by surname and further broken down by first name. This article looks at numeric filing. All files and folders are given separate numbers. Advantages: Alphabetical filing has some advantages. Unlike numeric indexing, no cross-reference system is needed, so users of the system can find files simply by looking them up in the filing system. However, chronological filing has its disadvantages and its sister filing method may offer a better system, depending on the documents being maintained. A file with an alphabetic heading is also easier to identify when it’s out of the file system and in use. Disadvantages of Alphabetical FilingMore misfiling occurrences than in numerical systems. Alphabetical filing was covered in the Ezine article "Filing Alphabetically, Advantages and Disadvantages" Alphabetical filing is one method of managing medical records. Advantages and Disadvantages of Subject (alphabetic) Filing System. A file with an alphabetic heading is also easier to identify when it’s out of the file system and in use. While alphabetical filing has the advantage of being one of the easiest filing methods for new employees to learn, this system of organisation also has some disadvantages. Disadvantages of Alphabetical FilingMore misfiling occurrences than in numerical systems. a) Most people are well-known with this type of filing because libraries (at least partially) and home filing systems are usually alphabetical. Advantages. Sub categories can also be added to the above methods. 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